Job Title: Accounts Payable Specialist
Supervisor: Chief Finance Officer (CFO)
FLSA: Non-Exempt
Terms of Employment: 240 days
Job Summary:
The Accounts Payable Specialist is under the supervision of the Chief Finance Officer and is responsible for providing financial, administrative and clerical services.
This includes processing and monitoring payments and expenditures by providing these services in an effective, efficient and timely manner.
Qualification:
Associates degree in a Business related field is preferred, but substitution of training and specialized experience in Accounts Payable will be considered priority
Must have excellent oral and written communication skills and must be able to communicate in a professional manner
Proficiency in word processing, spreadsheet, and data entry skills
Strong organizational skills, time management skills and interpersonal skills with a strong work ethic
Must be able to work independently and with a team in a fast paced and high volume environment with emphasis on accuracy and timeliness
Must be a self-starter with a professional attitude
Must be well organized, able to multi-task, and be detail oriented
Essential Duties:
Opens, date stamps and sorts all incoming mail including electronic Accounts Payable email daily
Processes appropriate documentation and approvals prior to keying payments for current purchase orders, statements, payee orders and travel expenses
Monitor all outstanding purchase orders for each school/department daily and process them by sending invoices or payees to all schools/departments requesting receiving reports and payment approvals
Key all invoices for Accounts Payable check run and verify for accuracy
Process all Accounts Payable checks for mailing/distributing and process paperwork accordingly
Respond to vendor inquiries and answer questions to resolve issues for all schools and departments as required
Reconcile vendor statements, research and correct discrepancies
Maintain files and documentation thoroughly and accurately after each check run, in accordance with policy
Reconcile account transactions with the general ledger
Maintains SCDOR Knowledge of Sales and Use Tax regulations and reporting
Ensures Accounts Payable is in compliance with district policies and state and federal guidelines
Respond to inquiries or complaints from vendors or employees concerning Accounts Payable processing
Process and maintain IRS W-9 form for auditing purposes
Issue Form 1099-NEC annually
Participate in meetings, conferences, workshops and trainings for the purpose of updating and implementing district changes
Supervisor may assign other duties as required
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Must exhibit manual dexterity to enter data into a computer; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal workplace levels, outdoors and on the telephone; speak in audible tones so that others may understand clearly in normal workplaces, outdoors and on the telephone; physical agility to lift up to 25 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties are normally performed in a school/classroom environment.
Duties may be conducted in work-related community settings and/or occasionally performed on study trips away from the school.
Salary Scale: Classified Scale: 14
https://5il.
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Updated: 12/23
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